We welcome your interest in our organisation and our website. We take very seriously the protection of your personal data and the preservation of your privacy. We would like you to know when we save your data and how we use these data. In the following we would also like to inform you about how your data are handled. This privacy statement applies to our website as well as to our Facebook Fanpage and our Instagram Channel.

Responsible in the context of the General Data Protection Regulation (GDPR), other national data protection laws and data protection provisions is:

SCHMALZ+SCHÖN Holding GmbH
Hauptsitz Fellbach (Fellbach Headquarters)
Ringstrasse 39-41
D-70736 Fellbach

Telephone: +49 711 57567-0
E-mail:   holding@schmalz-schoen.de

The data protection officer for the SCHMALZ+SCHÖN logistics group is:

SCHMALZ+SCHÖN Holding GmbH
DER KONZERNDATENSCHUTZBEAUFTRAGTE (THE CORPORATE DATA PROTECTION OFFICER)
Ringstraße 39-41
D-70736 Fellbach

E-mail: Datenschutz@schmalz-schoen.de

If you make use of the information we provide, for example our website, we will process your personal data. We treat your data as strictly confidential and only process your data for the purpose stated during the collection of the data. The General Data Protection Regulation (GDPR), German data protection law (Bundesdatenschutzgesetz – BDSG) as well as other applicable data protection provisions form our benchmark for processing your data.

1. Provision of the website

SCHMALZ+SCHÖN Holding GmbH (in the following „SCHMALZ+SCHÖN Holding GmbH“ or „we“) only processes your personal data as far as necessary for providing a functional website, as well as our content and services. When you visit our website the following data are processed:

• Your anonymised IP address. The last three digits are deleted for anonymising
• Information about authenticated users is anonymised after one day
• Date and time of the access
• Files and quantity of data retrieved from our website
• Protocols and status code
• Website from which you accessed our website
• User agent
• Hostname viewed

The processing and temporary storage of your IP address is necessary so we can deliver the website to your computer. For this purpose your IP address must be saved for the duration of the session. The log files contain IP addresses or other data that permit your identification. The log files are saved to safeguard the functionality of the website. They are also used to optimise our website as well as to safeguard the security of our information systems.

Any processing of personal data is only for the stated purposes and to the extent necessary for the achievement of these purposes. These data are not used for advertising, providing customer advice, profiling or market research. We do not draw any conclusions about you as a person during the processing of these data. The legal basis for the processing of the data is art. 6 para. 1 lit. f GDPR. The processing of the data is imperative technically to be able to make available our website and to ensure the stability and security of our system. It is not possible to use our website without such processing of data, i.e. you cannot opt out.

We delete or block the personal data of data subjects as soon as it is no longer necessary to store the data. If data are processed for the provision of the website, the data are deleted at the end of the related session. Logs that record failed page views are deleted after seven days. Along with the error messages, these logs contain the accessing IP address and, depending on the error, the webpage viewed.

2. Cookies

We do not use cookies on our website.

During our application process, applicants are redirected to the website www.jobcluster.de. Our service provider uses cookies on this website. If you access the website www.jobcluster.de, a cookie may be saved on your operating system. A cookie contains a character string that makes it possible to identify unambiguously your browser the next time you view the website.

The cookies are necessary for certain functions on the service provider’s website and to improve ease of use. The personal data are processed using cookies based on art. 88 para. 1 GDPR in conjunction with clause 26 BDSG (German data protection law). You will find further information at: Jobcluster privacy notice.

You can prevent the storage of cookies by means of corresponding settings in your browser. You can delete saved cookies at any time. If you deactivate cookies for our website, you may not be able to use all the functions of our website to their full extent. Your will find further information on your browser provider’s website:

Google Chrome https://support.google.com/accounts/answer/61416

Mozilla Firefox https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox?redirectslug=delete-cookies-remove-info-websites-stored&redirectlocale=en-US

Safari https://support.apple.com/en-gb/guide/safari/sfri11471/mac

Internet Explorer https://support.microsoft.com/en-gb/windows/delete-and-manage-cookies-168dab11-0753-043d-7c16-ede5947fc64d

Opera https://help.opera.com/en/latest/web-preferences/

3. Application Form

On our website we give applicants the possibility to apply for advertised posts by providing personal data. The applicants’ data are collected by Jobcluster Deutschland GmbH during this process. We have tasked Jobcluster Deutschland GmbH as a service provider according to art. 28 GDPR. A data processing agreement has been concluded that ensures the data are processed in a permissible manner.

During the application process, applicants are redirected to the website of the service provider. There it is first necessary to read and accept the privacy statement of Jobcluster Deutschland GmbH. Dedicated data protection notices apply to applications via the website of the service provider. After the submission of the application, the data collected during the application process are passed to us and saved by us.

During the application process, we only gather those personal data that are required for the application procedure. It is necessary that information about the applicant’s previous employment history is also available to us so we can check an application completely. The following data are collected:

• Sex
• First name, surname
• Date of birth
• Address (street, house number, postcode, place)
• e-mail address
• Telephone number
• Earliest possible start date (voluntary)
• Salary expectations (voluntary)
• School-leaving qualification, vocational training, further training, area of study, driver’s licence categories, willingness to work shifts, languages spoken
• Application documentation (cover letter, curriculum vitae, certificates)

The personal data provided by applicants during their application are processed by us only for the purpose of selecting an applicant. We restrict ourselves to the information provided by the applicants while processing applications. This can include information applicants have saved in professional online social networks or job forums.

As far as we request the required form of address or the sex of the applicant during the application process, this request is based solely on our desire to address the applicant in the correct manner.

The applicant’s data are processed by the human resources department after the receipt of the application. Only those persons in our organisation who require the data for the correct execution of our application procedure have access to the data.

In the context of the application form, the personal data are processed based on art. 6 para. 1 lit. a GDPR, and art. 88 para. 1 GDPR in conjunction with clause 26 BDSG (German data protection law).

If your application results in an employment relationship, your personal data will be transferred to the personnel files. If your application is not successful, we will delete your data six months after the unsuccessful application, unless you have consented to the addition of your personal data to our applicant pool. The legal basis for processing in this situation is art. 6 para. 1 lit. a GDPR. You can withdraw your consent at any time.

Right of withdrawal

You have the right to withdraw your consent at any time for the future without stating the reasons for the withdrawal, for example by e-mail to Datenschutz@schmalz-schoen.de.

In this situation your data will be deleted from our applicant pool.

The provision of your personal data is necessary for the submission of an application. If you do not provide your personal data, we will not be able to process your application.

4. Security

SCHMALZ+SCHÖN Holding GmbH employs technical and organisational measures to protect your personal data against accidental or intentional tampering, loss. destruction or access by unauthorised persons. We improve our security measures continuously in line with technological development.

5. Rights of the data subject

If SCHMALZ+SCHÖN Holding GmbH processes your personal data, you are a data subject as per art. 4 no. 1 GDPR with the following rights in relation to SCHMALZ+SCHÖN Holding GmbH:

• Right of access (art. 15 GDPR)
• Right to rectification (art. 16 GDPR)
• Right to erasure (art. 17 GDPR)
• Right to restriction of processing (art. 18 GDPR)
• Right to notification (art. 19 GDPR)
• Right to data portability (art. 20 GDPR)
• Right to object (art. 21 GDPR)
• Right to lodge a complaint with a supervisory authority (art. 77 GDPR)
• Right to withdraw your declaration of consent related to data protection (rt. 7 para. 3 GDPR)

You have the right to withdraw your consent at any time, for example by e-mail to Datenschutz@schmalz-schoen.de. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.

Right to object (art. 21 GDPR)

As per art. 21 GDPR, you have the right to object on grounds relating to your particular situation, at any time, to the processing of your personal data based on art. 6 para. 1 lit. e or f GDPR, including profiling based on those provisions. You can send your objection to our stated contact addresses, for example to Datenschutz@schmalz-schoen.de.

We will then no longer process your personal data, unless we can demonstrate compelling legitimate reasons for our processing and these reasons override your interests, rights and freedoms, or the processing is for the assertion, exercise or defence of legal claims.

If you want to exercise a right, please contact our data protection officer at Datenschutz@schmalz-schoen.de. We would wish to inform you that, in certain circumstances, we may request additional information from you so that we can identify you. In this way we can ensure, e.g., that information is not provided to unauthorised persons during the implementation of your right of access. Automated decision making is not used on our website.

6. Responsibility for content and information

Our websites contain links to information on the Internet from external providers. At the time of creating the link, the content of information on the Internet from external providers was checked carefully by us for infringements of current civil law or criminal law. However, subsequent changes to this content by the related provider cannot be excluded. If you are of the opinion that linked external pages infringe current law or contain otherwise inappropriate content, please inform us. We will check your information and, if necessary, remove the external link. We are not responsible for the content and availability of the linked external webpages.

7. Acceptance and validity of the privacy statement

By utilising our website, you consent to the data processing described above. This privacy statement only applies to the content from SCHMALZ+SCHÖN Holding GmbH. Other data protection and data security provisions apply to linked external content. You can find out who is responsible for this information in the related imprint. It may become necessary to change this privacy statement due to the further development of our website or the implementation of new technologies. We therefore reserve the right to change the privacy statement at any time with effect for the future. The version available at the time of your visit to our website always applies.

Date: July 2022